Sep 17, 2019 the following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Regulating personal cell phone use in your practice. Telephones and personal cell phones while at work employees must exercise the same discretion in using personal cell phones as for. Do not combine lunchtime procedures with the phone policy they are separate issues that require separate notices. Mobile phone use in the workplace can also risk breaches of. This employee cell phone use policy is effective as of the date day of month, year company cell phones. Companyidentifying information has been removed from all policies, no other content in the. It has even been noted that some employees have been taking personal calls, via cell phones or otherwise, while attending to customers. Employees provided with company cell phones must respect that these phones are meant for business purposes. Cell phone policy workplace sample pdf template business. We currently prohibit use of cell phone on the production floor, except for supervisorsmanagers, however, in reality, most employees carry one in their pocket. Sample mobile device policy this material is ed by agj systems. Creating a compelling vision is great but if no one hears about it then does it matter. Business owners and employees often deal with pressing situations, and a delayed response can mean losing a customer, a client, a sale or a business opportunity.
Mobile phones can be both disruptive in terms of productivity and. If there are no enclosures you may delete enclosure from the bottom of the letter. The company name cell phone policy offers general guidelines for using personal and company cell phones during work hours the purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. Employees are not authorized to use personal cell phones in place of company provided phones and radios. Cell phone policy use on the manufacturing production floor. Staff memo on mobile phone policy uk business forums. Company cell phone policy downloadable sample templates.
While at work, employees are expected to exercise discretion in using personal cellphones. Earlier we had adopted a very lenient policy which included carrying of smartphones at the workplace. Cell phone use among cooking staff can reduce the speed at which food is prepared, while cell phone. The cell phone company policy may also be referred to as a no mobile phones at work policy or a bring your own device byod policy. Employees may have the opportunity to use their personal devices for work purposes when authorized in writing, in advance, by the employee and management.
When less formal policies fail to limit cell phone use at work, it may be time to establish a formal cell phone policy. Creating an employee cell phone usage policy is the first of many steps in establishing a healthy, professional, and disputefree workplace. Mobile usage policy in office sample,cell phone policy. Avoid using your cell phone in places, like a bus, where you can passively expose others to your phones electromagnetic fields.
The purpose of this policy is to outline what the company considers to be. Download our free ebook 21 days to be a more productive small. In the event of an emergency, the staff member must inform both the lead teacher and director andor assistant director of the situation. No part of this document may be reproduced, shared, or transmitted in any form, or by any means, electronically, verbally, or mechanically, including photocopying, recording, or by any. For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the.
Theemployee is responsible for identifying nonbusiness calls. Using cell phones or other equipment like a blackberry to send text messages may or may not not be acceptable. The mobile device is primarily a business tool and its use must comply with all. Your employees will no longer be constantly distracted by incoming texts, phone. Its also a food safety thing because the majority of us poop with our phone. Dental employees who have trouble ignoring the distractions of cell phones and social media during work hours are a dime a dozen, and so are dentists attempts to regulate this hr issue. The same will be effective from the 25 th of april 2018.
They are an intrinsic part of the employees ability to perform. Be sure to sign the letter and to make a copy before sending it out. Issues regarding cell phone use at work that can affect your business include. For other companies, a no cell phone policy at work could be a major turnoff to. As per the cell phone policy at work there should not be any disturbance caused to colleagues.
Achieve better teamwork, more productivity, and higher quality service by helping your employees focus on whats most important while at work. The use of companyissued mobile phones must not pose any threat to the security of the company with any kind of inappropriate use. Fleetmode provides sample employee cell phone policy template at work to eliminate. If you dont have a mobile phone policy at work, this guide will help you draw one up. And if you do already have one were sure youll find something useful here to add to your policy. There is no law saying you cannot implement a policy prohibiting cell phones on the property, but i would recommend a different approach. Learn why you need a cell phone policy at work and how to create one with. How to create an effective policy on cell phones at work.
Introduction and summary for this benchmarking activity, 34 manufacturing companies submitted their attendance policies. The proliferation of cell phones, beginning in the 1990s, has led many employer s to lay out policies for under what circumstances an employee can use their phone. In this circumstance, the cell phone should only be used in the event of an emergency and not for personal callstext messaging. Be sure to include any enclosures mentioned in the letter.
This employee cell phone policy outlines guidelines for using cell phones and other mobile devices at work. We recognize that smartphones are an integral part of everyday life and are a great asset if used for productivity apps, calendars, business calls, and the like. Cell phone use by your restaurant staff during business hours not only reduces productivity it can also lead to negative guest perception and poor customer service. Banning cell phones from the property would likely decrease employee morale as there are times e. To employees l no personal phone calls on company time.
This to inform all the employees of company name that it has revised its cell phone usage policy. This policy outlines the use of personal cell phones at work, including special issues related to camera phones, the personal use of business cell phones and the safe use of cell phones by employees while driving. Below weve got two generic workplace cell phone policies and templates that you. The policy applies to staff hired on or after september 1, 2014, and to existing staff who did not already have a harvard phone or receive reimbursement or other subsidy for a personal mobile phone as of september 1, 2014. We will not be liable for the loss of personal cell phones brought into the workplace. As we are updating our cellular phone use policy, i would like to get feedback from others regarding their policies on cell phone use on the production floor. Use of a handsfree ear piece attachment may also reduce exposures. With a complicated policy, you set yourself up for debates you dont want to have. Mobile phonesespecially smartphoneshave been part of the cultural reshaping of the workplace over the last decade. If family and friends know the server has no cell phone access at work, for a true emergency they will dial the restaurant 1990s styleand will think twice about doing so.
The use of a personal cell phone while at work may present a hazard or distraction to the user andor coemployees. Mobile phones can be both disruptive in terms of productivity and concentration levels and dangerous from a health and safety point of view. Cell phones can be an important tool in the workplace. Personal cell phone use during the work day is frustrating for employers from many different industries. Cell phone usage at work policy letters to staff document hub. A good cell phone usage policy should address current state laws about cell phone use while driving.
Cell phone policy at work cell phone policy template. Even better, make it clear that all devices are to be kept in their lockers except at lunch. How to exert some measure of control over cell phone use in your workplace. The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and donts of using a cell phone in a work environment and during working hours. Personal calls during the work hours, regardless of the phone used, can. It is the firms policy that the wireless numbers associated to all firm issued. Cell phoneelectronic device use policy page 2 headset also known as handsfree an extension of the cell phone either connected to the handset via cord or wirelessly through bluetooth technology that allows the user to engage in voice communication without holding onto the cell phone itself. It cuts down on employee productivity, leading to distracted employees who dont have 100% of their attention on what theyre supposed to be doing.
This policy is meant to ensure that cell phone use while at work is both safe and does not. Personal phone calls on company time it has come to my attention of late, that there has been considerable misuse of personal phone calls by employees during working hours. Modern cell phones use lithiumion batteries, that in some cases, allegedly have caused fires and sparks while in standby or charging. May 18, 2011 with a complicated policy, you set yourself up for debates you dont want to have. There is no question that with an increase in accidents caused by distracted employees, the cost of workers compensation and other insurance coverage will rise. These employees use their phones at home, at work, at client locations, and to address the needs of customers.
Heres a sample or example of a cell phone policy that may fit your needs. These guidelines explain how employees can use cell phones while on duty. The following tips will provide additional guidance about protecting your employees and your company. Following is an example of a policy regarding cell phone access and usage. I keep mine in my pocket, but i never use it or pull it out of my pocket unless im on break. The use of a cell phones recording or photographic capability on company premises is prohibited. Employees who are authorized cell phones must sign a statement indicating that theyhave. Telephone and cell phone policy t elephones and p erson al c ell p ho n es while at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. Aug 23, 2016 personal cell phone use during the work day is frustrating for employers from many different industries. For restaurants, the issue requires special attention. Create a company cell phone policy in minutes with this printable and. An effective employee cell phone policy needs to cover many different elements and scenarios.
Fleetmode provides company cell phone policy at work templates for safe driving. Official policy is that the phone should be stored in the back of house and should not be on your person any time you are on the floorclock. Below are two generic workplace templates that you can use to quickly create a cell phone policy at work. It would be unreasonable to expect them to leave their phones at home, but as a business owner, you are within your rights to set parameters around cell phone use in the. Cell phone or smartphone policy sample for workplaces. No need to explain anything, just tell them that phones and other devices are not to be used at the workplace.
Personal electronic devices include, but are not limited to, personally owned cell phones, tablets, laptops and computers. This policy is meant to ensure that cell phone use while at work is both safe and does not disrupt business operations. Cell phone policy for restaurant employees bizfluent. Handsfree options please note that talking on a phone through handsfree options like bluetooth, or having texts and emails read over the cars speakers are safer than holding a phone or trying to read a text or email. For quick reference, cell phone policies that include stipulations specific to cell phone usage while driving are denoted on the table of contents by a car symbol. This form is designed to assist you in drafting a letter of complaint when you want to share your cell phone policy with employees. Oct, 2016 there is no question that with an increase in accidents caused by distracted employees, the cost of workers compensation and other insurance coverage will rise. Telephone and cell phone policy this policy outlines the use of personal cell phones at work, the personal use of business cell phones and the safe use of cell phones by employees while driving. Having a consistent policy regarding cell phone use is a must in the business world especially for restaurants. This section may explain when or if employees can use personal cell phones or devices during work hours. How to create an effective policy on cell phones at work its the 21st century.
Dec 05, 2018 the cell phone policy of a company is merely a list of rules and guidelines that explain the dos and donts of using a cell phone in a work environment and during working hours. We recognize that cell phones and smartphones especially have become an integral part of everyday life. The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Mobile phone policy introduction the purpose of this policy is to outline what the company considers to be acceptable and unacceptable use of mobile phones at work. Corporate mobile policy template page 3 introduction mobile expenses are one of the fastest growing business expenditures, but most mobile environments are characterized by little to no standardization of wireless devices and applications.
Sep 25, 2007 the use of a personal cell phone while at work may present a hazard or distraction to the user andor coemployees. Distracted driving policy examples because driving while distracted is a leading cause or contributor to motor vehicle incidents mvis, one of the most effective ways that employers can make a positive impact to reduce workrelated mvis is to have and implement a policy that prohibits cell phone use while driving, and restricts your. Avoid carrying your cell phone on your body at all times. Cell phones should not be used in front of patients or at the front desk cell phones should not be used when employees are expected to be working note, you cant restrict cell phones to only off the clock because breaks of 20 minutes or less. This guide to restaurant cell phone policies will cover. This results in overspending, inefficiencies, and lack of visibility and control. Employee cell phone policy template recruiting resources. As for change, a cell phone plan in general should not actually be so limited as to ban all uses of a personal cell phone.